Learning Management Systems and Microsoft Teams – a better together story

– [Dominic] Welcome to this next session as part of this webinar series. My name’s Dominic Williamson, and I’ll be covering learning management systems and Microsoft Teams, better together. I’m a program manager within
the Teams for Education product group, and if you’d
like to stay in contact with me, definitely please do reach
out and connect with me on Twitter, my Twitter
handle is DominicWillit, so D-O-M-I-N-I-C Will IT, at Twitter, and this is a great way to be able to see some of the latest
announcements as we make them and also ask me questions
after the session today. Now one of the big things that
I did wanna also highlight is absolutely, please do ask questions within the session if you’re
watching live right now, this is where we will have
an opportunity for you using the message window
to ask a question, and if you are watching this on demand, feel free to always still reach out to us as part of the public community forum that we do have at the website URL aka.ms/TechCommunityTeamsEDU. If you type in that URL into
your browser you’ll be taken straight to the forum
for Teams for Education. Now, really where this session
is going to be focused on is teaching and learning and how your LMS can work directly with
teams, and how we see it being successful to
enable then collaboration and communication with those key workflows around resource management
and assignments. Where this is an extremely
important conversation is where we see the power
of teams coming to life at schools, universities, and colleges to give them a single hub
across many different aspects of staff and student life experience and also workflows
within the organization. And so what I mean by that is Teams uniquely connects everybody
across teaching and learning, student life and campus
work, operational staff and administrative staff, and researchers if we start to think
about higher education. This is really where Teams is unique in that it can bring all
of these different groups of people together in a singular place. For the purposes of the session today, we’re gonna be talking
about teaching and learning. And a few use cases around
how it can do things like course delivery within Teams, the ability to provide
students meaningful feedback to help them as part of their
learning, and the ability that we’ve seen with Teams
to do online lectures, whether it’s one on one
within small groups, or hundreds of students coming together, Teams is a powerful
online learning platform. And how does this platform then interact with the rest of Office 365? Well it really brings
to life the different capabilities of both Teams and Office 365 in a singular view for your end users. When we think about how does this map to then some of the common scenarios within a teaching and learning example like course delivery
or having a classroom, how do you manage things
like your course materials? Well this is where
Sharepoint is a powerful way to be able to manage resources, but again in an easy fashion with the
Teams interface over the front. You’ve also got the ability to do things like online lecture capture,
and then lecture delivery, with the ability of
Teams to be able to then automatically save recordings
directly to Microsoft Stream. That content is then
available on demand for you giving you a powerful video platform unique to your organization, and certainly as we see things about making sure students are on task
and in the right place at the right time, managing assessments, the ability for Teams to have assignments, calendars and of course creating cohorts are all then different capabilities that we see are incredibly powerful, and then bringing it all together to give real time data
inside, so this is where you can leverage tools like Power BI to be able to get holistic
insights into your organization. So how do we then see this being used to then complement a
learning management system? Well this is really where Teams is incredibly powerful
to be that single hub to bring together people wherever there is a need to communicate and collaborate. When we think about this
in a course context, this can be then how do you as a teacher, or as an educator, make an announcement to your students, encourage
active learning communities, support things like student group work in a tool that also will develop
job ready skills for them. Where it’s extremely
powerful is then the LMS providing then the content repository, management of learning resources, and if you have existing
assignment workflows, absolutely to then be able to use those within your current LMS today. Now all LMS’, there are different ways that we can see them
being used with Teams, and that’s what we’re gonna cover as part of this presentation,
but there’s a fantastic example with the Moodle app
that is recently available, which allows you to then also
see what does it look like when there is an app dedicated
for your LMS within Teams. Now the fantastic thing about Teams, it’s an open platform, so this means just like your smartphone,
you’ve got the ability to then have providers around the world be able to create app integrations. We would love to see as
many LMS’ as possible create apps for Teams,
so if you are looking for an app and you don’t see
it in the app store today, I strongly encourage you to reach out to that provider, to that developer, and ask them to bring an app to Teams, because this is an open
inclusive platform. And what we’re also then doing in addition to having that open store,
which of course we review and make sure it’s safe
and secure for content before it is made publicly
available to users of Teams, we have then behind the scenes the ability for you to
have automation tools to be able to automatically then sync class rosters and automatically
create class teams, and staff teams just like you would expect within the context to keep
your LMS and Teams in sync. And so this is one of the
most important concepts to be comfortable with and
aware of going forward, which is really just like your
learning management system today, regardless of which
one you’re currently using. That LMS, the student information system which it is interacting with to be able to pre-create classes and courses, that concept is identical
in Microsoft Teams. So what you see here is your
student information system will of course have your course rosters, it’ll manage which students are associated with which class, which
teachers or instructors will be delivering that
class, and then that is then regularly exported
directly to your LMS to be able to then pre-create
those classes and courses, so that way the educator can
focus on teaching the course. Now that concept is
identical, and this is where we then have tools available
so you can also then, from that same single source of truth that your LMS is using, take that data and also automatically create class teams, so that way, the rosters are in sync between any LMS and Teams,
because they are both pulling their data from the
same single source of truth, which is your student information system. Now the great news about
this is we then have no code scenarios available where
you can use free services, like School Data Sync, to be
able to automate that import directly into Office
365 and Microsoft Teams, and for those who have
additional requirements and would like further customization of your automation,
this is absolutely where we have then a rich
suite of tools available with the Microsoft Graph API to automate each aspect of the team creation. But as I mentioned, for
those who are looking then for an out of the box solution, and again, this is available for free,
using School Data Sync will allow you to then
be able to then sync your Microsoft teams
and Office 365 classes directly with your student
information system. SDS can import from 70 different student information systems,
including PowerSchool, OneRoster, almost any
student information system is supported, provided
that it does a CSV export. So this is an extremely powerful way that you can then automate
over a period of time that you define, to be
able to then automatically have classes not only
provisioned, but that the course rosters are kept in sync and up to date. And it can also do some very
powerful things, like also associating existing users,
and even license assignment. When you automatically create a class using SDS, in this example
a maths algebra class, what’s happening within
Teams is the teachers are being assigned as the team owners, the students are the
members, it’s creating a class team type, and
what it’s also doing is then it will define when
that class is available for students to interact with the class, and so this is where
you’ve got the ability then of course at the end of the class to define when is the end date for it, and then this is where you can look to, for example, retire the
class and archive it. For those who have more requirements beyond having then an automated
out of the box solution, maybe you need to customize your teams, or you wanna have a specialized template for different courses, this is where the Microsoft Graph APIs
allow you to automate each step of the Office
365, and specifically Microsoft Teams life cycle. So within Teams, we have a
Graph API for create a team, add members and owners,
configure team settings, add channels, install apps, add tabs, and then at the end of that period, for example the end of semester, the ability to archive
or delete that team. And so this is where the graph
is an incredibly powerful tool to allow you to
then define templates, where you can then, in
addition to having the ability to just create a generic class team, you can define what does that class team actually look like once it’s been created as a single piece of
code that you’ve defined. And so here it’s simple, it’s just writing some JSON, so for example display name is the name of the course, description is the description for the course. But what this has done is when we run it, allows us to now have consistency across our different classes and courses. Not only is it then predefining channels but it’s also adding in the applications and tabs as part of this class experience, and so you’ve seen here it’s automatically pre-added Polly, which is a great app to allow easy polls, so that way you can get real time
feedback from students or other members of the
team, and immediately without the teacher
having to click install, Polly is immediately there,
so that way you can see, at Polly, it creates real time polls, and it’s now allowed the teacher to be able to focus on
the activity, in this case it might be getting some
feedback from students. One of the things to keep in mind is right now this is
where you do still need to click the setup button when
you have the tabs pre-pinned, but what this has again
done, is it’s created consistency, and the nice thing is, Polly is still then working correctly, because it was already pre-installed, so that way it did capture
the poll just there. Now you’ll see here I’ve
clicked on a tab called Canvas. What this is is a website tab. So this is now the web
view, just like if you were to go into a browser of Canvas. And so this is where I
can then see the courses that I have access to, and
that I should be able to see because I’ve logged in
with the same account credentials that I would log in to access Canvas in the web browser. I can then also pre-populate other apps such as the YouTube app, and again, just give a consistent set of content for my students to be able to
review across their classes. You’ll see here I’ve just also now added a series of students using the Graph API, so now I can then manage
that class roster, and the school data sync service does a similar thing
automatically for you. Last but not least, really powerful as I’ve got the ability to then also post a message to my
students automatically, so you could have a
consistent welcome message, for example, posted to all courses across the organization, using
then the Graph API commands. So what does it then look like to embed an LMS like Canvas, or
Blackboard, or something else? Really the only requirement here is that it has a website
view of that LMS today. And if you do have a
web view for your LMS, this is where you can go
and click on the plus sign to add a new tab, when you go to new tab, you see there you’ve got the
ability to click website. That website can be any
website that you name, and so this is where right now, we’re gonna replace the name
website with Blackboard, or Canvas as the example, and
then simply post in the URL to be able to then access
the web view for that LMS. Once I’ve done that, you’ll see here I’ve now got that web view called Canvas, I’ve added in the URL to access it, I log in again with my
normal username and password, and then this shows me the view of the LMS that I have access to, because I’ve now authenticated. Where we can take things even further is if you have one of
the LMS’ that’s part of our education partners,
which is really powerful as part of what the OneNote class notebook provides within Teams. You’ve got the ability
to then sync grades, and so this is extremely powerful, if you go to OneNote.com/EduPartners, you can see a list of the
LMS’ that are supported here, on the left hand side of the screen, you can see just a few of
them in that preview window, Canvas, Capita SIMS,
Edmodo, once you go through and select your LMS, this is where you’ve now got the ability
from the class notebook in the team to create an assignment using the class notebook pages, and then you can also
grade that assignment, and have those grades
sync back to the LMS. So lemme show you an example
of what that looks like. So here we are, we can see an example of how do we actually set up
the OneNote class notebook to sync grades to one
of those supported LMS’? So as part of this, you’ll
have the ability then, you’ll see here, I’m currently in Teams, on that Canvas website
tab, looking at the grades for my students, and so we’ll see economic weekly analysis week
three, week four, and so on. Where this is extremely powerful, is I’m now gonna go over
to the class notebook. Again, this is a OneNote class notebook, which is automatically created
as part of a class team. As a quick tip, always make
sure you expand the view, so that just gives you a little
bit more screen real estate to be able to focus your work. For those that are new to
a OneNote class notebook, the powerful thing about this, is OneNote is an incredibly flexible tool to be able to then share content, whether it’s text,
images, handwritten notes, and the class notebook pre-defines then a section of collaboration
space, a content library, and then a private space
for each of my students. As the teacher, I can
see all of my students, but students can only see their own view. So for example Ella
cannot see anyone else’s. You’ll see here I click
on the connections tab, and I’ve signed already into
one of the supported LMS’ as part of the class notebook connections, I go through, select my course, make sure it’s also correctly
mapped to the students, you’ll notice there Rosie isn’t mapped, and so this is why it’s so important that you do have a regular sync with your student information system and the class notebook, so
I should say with the team, so that way things are kept up to date, and then you’ve got
your team automatically able to then do these mappings. Now, what are we gonna do? Well, we have a weekly assignment that our students need to complete, and it’s an economic analysis. Right now we’re gonna do our week five economic analysis, create an assignment, and then distribute this to our students. So what you’ll see here, is I simply go, again, this is all staying
in the OneNote class notebook inside of teams, create assignment, I’ll go through, you’ll see
it’s picked up the title, it’s picked up the task,
which is written on the page, I can define the due date, I can define the total number of
points that this is worth, and you can even lock the page so students will not be able
to edit the OneNote note page once it’s passed the due date. One of the important things is again, each student has a private section, and I gave each of these
students, I defined this, so this is where each of the students has their own private
weekly market analysis, where they will be doing their work, and again they cannot
see each other’s work. Simply click create, and what this will do is distribute it out to
all of the other students. Now, I simply go through
and review my student work, the class notebook has some
fantastic tools built in to save teachers time, and
so what this allows me to do is I can jump straight to my
students from that review tab, and when I click on a
student’s name, such as Ella, I can see directly the
page that she’s completed. When I click on enter
grades, I can have a look at the work that she’s
done, I think she’s done a pretty good job with
here supply demand curve, she’s gonna get 80 out of 100 as her grade for this weekly assignment,
and you’ll see here, grades submitted successfully. Now I’m gonna head back over to Canvas, and I’ve just done a little bit of editing for the speed of time, and
I’ve jumped straight back to the grade book, where you can see here, we’re at 80 out of 100,
which is the grades that we had just put in for
that week five analysis, which we had distributed,
and again this was all from the class notebook,
directly inside of Teams. So you’ve seen now examples
of how you can automate Teams so it has a class roster
that stays in sync with your LMS, you’ve seen
how you’ve got the ability to use the website tab to
embed a web view of your LMS, and we’ve also then been
able to take advantage of some of the powerful capabilities of the OneNote class
notebook in a class team, to be able to then do some
of those assignment grading and improvements around workflow and keeping it a singular place to be able to focus on
feedback for students. But this is where I’d
like to now take a time to be able to go through the Moodle app available within Teams, as
a vision what’s possible with LMS’ as they create apps for Teams. And so what we’re gonna see here is the Moodle app does
three very powerful things. Firstly, it is an app
that’s privately available to the organization, what it then does is it automatically
provisions and synchronizes the enrollments for the Moodle course that has been selected,
and it’ll also preinstall the Moodle tab, as well
as it also can provide a assistant, and this
assistant uses natural language to be able to then provide
insights into the course itself. Now the important
requirement here is of course that you’re already using
the Office 365 integration with Moodle, so this is
something that’s been available for quite some time,
and then what this does is it allows Office 365 and
Moodle to work together. The Moodle app will then
provide additional capabilities within the context of teams,
such as the Moodle tab. What the Moodle tab does, is it allows you to embed then a view of your course page directly in the team, and it also allows single sign-on, so you had seen previously when I added a website tab into the team, I still did need to sign in, whereas this automatically detects who I am, because I’ve logged into Teams, and then allows me to single sign on to see the Moodle page that
I have permissions to view. So you’ll see here, we go
in, we click add, Moodle, and what this allows us to do
is select our Moodle course, in this example mechanics of solids, it then gives me a view
of that Moodle course page directly embedded within Teams, I can scroll through, I can click on, for example, problem sets,
and other information that’s here, if there is a file or an experience that needs to, it will take me back to
the Moodle course page in the web browser, I
can have a conversation in the context, so again by
clicking that message bubble, and this is some of those real time, very powerful tools where we see teams so well equipped to then help teachers and students have more
active learner communities to improve collaboration and communication with students, you’ll
see here I can then do an at mention, and do a notification, which will go out to all of my students. Where this is so powerful
is this will then do a real time push notification
to their mobile device, as well as also to their laptop, and in real time they
can have a conversation, ask questions, and this
is where we’ve seen Teams become a very powerful tool to create engaged, active
learner communities as part of these tools that
are provided within Teams, while then you still have access to all of those fantastic resources in your LMS, for example here, Moodle. Now that tab allows you
to access your resources. The Moodle Assistant Bot is optional, so if you do not have access to Azure, which is a requirement for the Moodle bot, it is separate, but one
of the fantastic things is if you do set it up,
and which I certainly would recommend, is it allows you to then be able to use natural language to ask questions of
the data within Moodle. So what that looks like
is you can go through, and here’s a few of the
suggested questions, that it will do things like for example, which of my students have
made a late submission? It’ll go through, look at
the data within Moodle, and then come back and
give me insight into which of my students maybe
submitted an assignment late. Now, this is detecting information, and it’s based on my user profile, whether or not I can ask a question as a professor or teacher
compared to a student, but again these are all
of the insights available if I was to log in to Moodle,
go through and then see, for example student activity,
the Moodle Assistant Bot is providing an artificial
intelligent layer over the top of it so I
can interact with that data using natural language as opposed to having to click through a series of menus. This does require Azure’s
services, because it is using the cognitive services behind the scenes to help host and power the bot, but this is incredibly powerful then as one of those optional extras that’s part of the Moodle app
when you add it into Teams. Now, one of the other big areas where we’ve seen a lot
of universities, schools, and colleges ask for is
integration with Teams and then plagiarism checking
tools for assignments. And so this is where the
assignment service in Teams allows you to have a
really rich experience of rubric grading, the
ability to then give students meaningful feedback, automated marking, using for example Microsoft forms, but what about if you have a plagiarism checking tool such as Urkund or Turnitin? And so this is where we’ve seen some of the most popular I should say, tools to help manage plagiarism checking within education, are integrating then directly into the assignment
service within teams. And so this is where we have the ability to now have Turnitin as part
of the assignment review workflow, and it’ll give you
then the similarity score. Of course this does
require that you do have a license to be able to use Turnitin for your institution, but
once you’ve done that, you’ve then got the ability
to integrate Turnitin directly within the assignment
workflow within Teams. And this is one of the brand new features that we have announced,
and is currently coming out very soon, and we also
have the ability then, depending where you are around the world, some of the other extremely
popular platforms, Urkund is also a popular
plagiarism checking tool, which is also available,
which, similar to Turnitin, will give you then a similarity score which you can view with all within teams as part of your assignment
and your class workflow. So how do we see the different
apps available for Teams? Well, head across to the app store built directly into Teams next time you’re in the web browser
or on your laptop, whether it’s a Macbook or
Windows laptop, and click on that store on the left
hand side of the app bar. Here you’re gonna see
hundreds of applications that are available, and again, remember, this is an app store just
like your smartphone, some apps are paid, some apps are free, it is up to those app developers, but always do reach
out to an app developer if you don’t see an app here yet, but some of the ones that
you saw just a moment ago, like Haldor Plagiarism Checker,
you can then bring that directly into your classroom
to help then manage things like plagiarism checking,
popular apps like Wakelet to help teachers share content easily within their classrooms and as part of their professional learning communities, and hundreds of more applications also that we see being used
within business contexts, so things like GitHub, Bitbucket and Jira if we’re teaching things
like computer science skills, there are many applications
in that app store and it’s continuously
growing, so highly recommend that you do go and check it out, and this is where we then have a chance to really bring it all together
from what we’ve just seen. So, this is where we really see Teams as the hub to connect everybody across a variety of different scenarios, whether it’s a school district,
a college, or a university across these key pillars
of your institution. Heading over to then a resource to help you get started, if
you’re still new to Teams or to help you then continue your adoption in your organization, we have a tool as part of the Microsoft
educator community called Teams University, so simply visit the URL aka.ms/TeamsUniversity, and this is then a series of free content available to help with
things like class automation, as well as also many
of the other resources that we make available to help organizations adopt Teams for education. Thanks for joining today, there’ll be more sessions coming up, all the best.

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